OBJECTIVE

To follow data privacy good practises.

  1. Protect the organization from consequences of a breach of its responsibilities.
  2. To ensure the security and privacy of customer's data
  3. Protect stake holders, staff and other individuals.
  4. To comply with Privacy Regulations viz. The information Technology(Reasonable Security Practises and Procedures and Sensitive Personal Data or Information Rules, 2011)

SCOPE AND APPLICABILITY

This policy is applicable to all employees of the SSSP and its branches and its vendors and HO.


POLICY

Customer’s sensitive personal data shall be protected by SSSP i.e. biometric data, passwords and financial information of bank account details. For this SSSP has:

  1. Information Systems audits of SSSP’s Data Centre and Branches conducted every year.
  2. Adopted a comprehensive documented information security programme and policies. It contains managerial, technical, operational and physical control measures.
  3. Implemented the documented security practices.
  4. SSSP shall always:

    • Comply with both the law and good practises
    • Be open and honest with individuals whose data is held.
    • Respect individuals rights of non disclosure, confidentiality
    • Recognise that its first priority is to avoid causing harm to individuals, which means :
      • keeping information securely in the right hands and
      • holding good quality information.
    • Provide training and support for staff and volunteers who handle personal data, so that they can act confidently and consistently.


Data Privacy Policy Swami Swaroopanand Sahakari Patsanstha (SSSP)Ratnagiri
3.1 Security and Confidentiality Data of Customer
3.1.1 As per Information Systems security policies and procedures implemented in the SSSP, SSSP has implemented administrative, physical and technical safeguard to protect electronic personal data from loss, misuse and unauthorized access. Customer’s personal data shall be stored on a secured database.
3.1.2 SSSP shall not sell personal data to any third party or anybody and shall remain fully compliant with confidentiality of the data as per law
3.1.3 SSSP shall share customer’s personal data to third party if required for business purpose only after implementing adequate controls to ensure maintenance of confidentiality and security of the data by the concerned third party.
3.2 Usage of Data SSSP shall use customer’s personal data only for the purpose for which it is collected. SSSP is committed to ensuring that personal data is kept strictly confidential. However, personal data may be disclosed to regulatory authorities for the purposes of obtaining regulatory approval in accordance with applicable legal requirements
3.3 Auto Read OTP Functionality It is recommended that each process of OTP validation shall have auto read facility of OTP in the Mobile Application. Whenever the OTP send to the customer, mobile app shall auto populate the OTP in the required field instead of entering by the keyboard.
3.4 SMS Forwarding App/Remote access App Mobile Application can have an ability to identify the "SMS forwarding Apps" as well as "Remote Access Apps" installed on the User's handset. Based on the "AppID" of these kind of Apps, Mobile App shall restrict the users to access the login to the application if user have installed the listed apps.
3.5 SMS Delivery status facility SMS vendor should have Call Back facility available to verify the status of SMS send from our end, also SMS vendor have " SMS Delivery receipt check" to know the delivery status of the SMS forwarded from our end. Mobile banking Application shall have ability to read/detect Installed Application on user’s device and upload it on bank’s secure server for keeping safe track of existing applications. App shall prohibit/restrict Mobile Banking Application usage incase of any listed application with likes of remote access applications and sms forwarder applications is detected. By agreeing to terms within Mobile banking application and written consent form undertaken from user during opting mobile banking feature it will be considered user have provided affirmative consent for all above mention disclosures.
3.6 Privacy Policy for SMS Autofill This Privacy Policy describes how Mobile banking app collects, uses, and protects the information you provide when using the SMS autofill feature in our services.
3.7 Information We Collect: Mobile banking app may collect and process the following information: SMS Content: Mobile banking app may access and analyze the content of SMS messages to provide autofill suggestions for relevant information such as OTPs (One-Time Passwords) or transaction details.
3.8 Metadata: We may collect metadata associated with SMS messages, such as sender information, timestamps, and message status.
4.1 Usage Data: Mobile banking app may collect data related to your use of the SMS autofill feature
4.2 How We Use Your Information: Improving Autofill Accuracy: We use the information collected to improve the accuracy and relevance of autofill suggestions provided to you.
4.3 Security and Fraud Prevention: We use the information to enhance the security of SMS autofill and prevent fraudulent activities.
4.4 Sharing of Information: Bank does not share your SMS autofill data with third parties except as described in this Privacy Policy or with your explicit consent.
5.1 Data Retention: We retain SMS autofill data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.
5.2 Modification of Data: SSSP shall update the customer data only after ensuring the authenticity of the change request. Adequate access controls and authorization controls shall be in place to monitor data modifications
5.3 Quality of Data: SSSP shall continuously review and asses the quality and completeness of the data
6.1 Security Awareness Among Users: All staff handling personal data shall receive training in the requirements of data protection related laws and regulations. They shall also be educated about the legal consequences of intentional / unintentional disclosure / leakage of customer’s data.

Record of Revisions:

Rev. No. Date Changes Remarks
1. 15 JUN 2025 Draft Approval

Record of Approval:

Rev. No. Prepared by Reviewed by Approved by
Name IT Dept IT Committee BOD
Designation IT Head Manager
Date 11 JUN 2025 14 JUN 2025 15 JUN 2025
Contact Us

If you have questions or concerns about this policy, please contact us at: sswaroopanand@gmail.com